is full of distractions, ranging from social media, chitchat with
friends, catching up with family among others. These distractions deter
us from achieving our day-to-day goals and, in most cases, we end up
being busy the whole day but hardly productive. Here are some
productivity tools that can break this chain. By keeping you focused on
small actionable objectives, you can accomplish the daily goals which
translate into long-term goals. These are some of the best-recommended
productivity tools for you to try.
1. Flat Tomato – Time Management Tool
flat tomato application employs the Pomodoro technique to help you
accomplish more in a more effective way. The Pomodoro technique is one
of the oldest concepts in queuing theory designed in the 80’s by
Francesco Cirillo. It uses a timer to break down complex work into
simple tasks with 25 minute intervals for each. At the end of every
interval, there is a short break referred to as Pomodoro, hence the
The flat tomato is a time management tool that employs this
technique in breaking down your project into 25 minute intervals. By
employing the Pomodoro technique, the flat tomato helps you to improve
your concentration on a project. It helps you to avoid distractions
while working on a project by breaking down the project into 25-minute
intervals. When the timer goes off after 25 minutes, take a break from
the project. When you resume after the break, you will be more
refreshed, energized and focused. This way, you can concentrate for long
hours without getting fatigued.
2. Trello – Project Planner
Trello project planner enables you to plan, organize and prioritize
your tasks in a fun, flexible and smart way. This tool can help you
organize anything in your life, ranging from job-related tasks, planning
a party or even planning your long-term life goals. The Trello project
planner tool uses cards and boards with the board representing the event
and each task represented by the cards. For instance, if you are
planning a party, the board represents the party while the cards can
represent events like booking a venue, shopping, sending out invitations
among others. Further, this tool has an option for you to add anyone
who can help you in the event. For instance, if your friends want to
help you plan the above party, you can add them to the application. In
addition, it has amazing graphics and visuals to make the planning
process fun and interesting.
Features of the Trello project planner
The tool has a quick overview feature for all the tasks in the project.
It comes with easy organization tools containing tags, categories, and labels.
Contains a checklist with a progress meter.
Comes with a dateline reminder tool to help you meet your datelines.
Contains a data filtering feature for easy editing of the data.
3. Google Calendar
With the Google
calendar tool, it is easy to keep track of life’s most important events
all in one place. The tool allows one to create a calendar of events of
the most important tasks in a day, week or month. For instance, a
company CEO can create a calendar of all meetings he/she must attend.
Similarly, a socialite can create a calendar of all parties that she
must attend. The calendar is stored in Google’s cloud system, hence it
is always available on the web, unlike the traditional calendar which
must be accessed through the computer or phone.
4. 30/30 – Task Manager
is an important aspect of completing any task, but sometimes, it is
hard to predict all tasks with certainty. Thus, all you need is to set a
start period and end period and this tool is great for that. With the
30/30 planning tool, you can manage your to-do list by assigning times
for all the tasks, then start the time. When the timer goes off, simply
switch the tasks. This way, you can avoid the temptation of over
concentrating on one task, especially in cases where some tasks are more
fun and interesting to accomplish. Thus, with this tool, you can divide
your time to allocate equal time intervals to all the tasks.
5. Google Drive/Google Form
a project on time requires you to visualize, plan and track every step
of the way and this is exactly what Google drive forms can help you
attain. With the forms, you can outline all the tasks in the project,
every activity during the tasks and expected completion date. The forms
indicate the start and end period for each project. Hence, at every
stage, you can compare the expected completion date with the actual
completion date, compare the two and outline the reasons for the
difference. Normally, a huge difference between the expected completion
date and actual completion date can tell whether the project is on-time
or there are delays and corrective actions can be undertaken.
with these forms, you can identify the critical path, which is the
shortest path that can be used to complete the project within the
shortest time possible. You can also share the documents with your team,
a customer or any other concerned parties. Hence, this is a great tool
for planning, whether you are working on a personal project, completing
your day-to-day activities or making long-term life goals. Also, you can
save and share all forms in Google drive.
6. Remember the milk – Thing-To-Do Application
the milk is one of the most basic thing-to-do application, but also one
of the most effective. With this tool, you can break down complex tasks
by creating tasks, dividing the tasks into sub-tasks and then,
organizing the tasks creating multiple lists for the sub-tasks. Further,
the application includes powerful tools for searching and a smart list
to improve your organization. It can also integrate with most project
planning tools like Google calendar, Gmail, Twitter and Evernote among
Ease of organizing the tasks and sub lists to ensure each task is integrated into the main project.
Enables you to set the start and due dates, hence ensuring you can
complete the project on time. Further, it outlines the recurrent tasks.
It has a dashboard which can help you prioritize the tasks, hence you
can distinguish between emergency, high-priority and urgent tasks.
It can integrate perfectly with other planning tools and applications.
7. Password – Keeping Passwords Secure
and keeping passwords secure is one of the tasks that can waste your
time and reduce your productivity. Some people prefer to use one
password for computer logins, social media networks, phone, work emails,
personal emails, and other sites, which increases your risk of exposure
to hacking. Thus, with this application, you can keep track of every
password that you have. This way, when you need to retrieve the
password, simply go to the application and get it, rather than wasting
time trying to remember, or searching for the password in your diary, or
even resetting the password on the site which might waste your time.
like sending texts, calling Uber, or even uploading photos on your
social media networks can waste your time. Luckily, with the workflow
application, you can automate such tasks. The application allows you to
customize your phone, this way you can tell your phone what to do when
you realize you need something done.